Why do you need a Fax Machine?

Faxes provide instant mail delivery

More than ever before, it is easy to communicate with people in a variety of different ways. In fact, just about every invention that has come down the line throughout the ages can be (and still is) used around the world. This includes everything from ancient mediums such as smoke signals and cave-drawings to modern inventions such as telephones, walkie-talkies and e-mails. The fax machine is included in the latter category of course, but it also has its own unique qualities that set it apart.

A fax machine can send and receive documents that include text and images simply at the push of a button. The advantage of a fax machine over an email is that it takes a physical document from the sender and transmits it in physical form to the receiver.

There is no need to scan the document before sending it, nor do you have to print it off when you receive it - both of which you would have to do with e-mail. This is because the fax machine basically is a scanner, modem and printer all in one unit, which cuts down on your need for all of these machines.

A fax machine is also an ideal device for somebody who doesn't have a computer, as it allows them to send and receive messages almost instantly. Yes, it may cost a little more in the long run, and it may take longer to transmit than an e-mail; but a fax is received as a printed document, so it does save you the time that would be spent opening an e-mail and printing it. Faxing is also great for documents that need to be signed, as you can add your signature and send them right back. Even though the world is run on computers today, you'll find that most offices still use fax machines as a quick and easy way to send out information both internally and externally.

Stand-alone fax machines are relatively small; you can also buy and rent larger multifunction units that combine a fax machine with various other pieces of office equipment, such as a printer, copier or scanner. You can also hook these fax machines up to a network of computers. Because fax machines don't cost an arm and a leg, they're ideal messaging machines for the home and the office. They're great to have around even as a backup communication system, when you're having problems with your computer.

You don't have to be an electronics genius to use a fax machine, as they are generally quite easy to manipulate. However, make sure you read the owner's manual thoroughly if you have a device at home or at the office. (Also be sure to train your employees properly, as costly mistakes can occur with improper use.) You should also regularly maintain the fax machine, to keep it in good working order.

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